License Manager Guide


SQLBI provides on-demand video courses with transferable or untransferable licenses (see the difference).
By purchasing some courses with a transferable license, you can access a special area of your account dashboard to manage the licenses and assign/revoke the access of your team to the courses you purchased. Untransferable licenses can also be assigned from your dashboard.

This guide explains how to assign and revoke your transferable licenses and how to use the auto-enrollment links for both transferable and untransferable licenses. This is a convenient way to automate the management of larger teams.

Assign a course

You can assign your licenses by following these steps:

  1. Login to your account.
     
  2. Go to your Video Courses section, then click on the Assignable tab.
     

     
  3. Here you see the list of video courses that you have purchased licenses for. You may have purchased transferable or untransferable licenses – this will be indicated under the title of each video course title. Licenses are grouped in pools.
     

     
  4. Click on Assign License. The window below pops up.
     

     
  5. The expiry date under Licenses pool reflects the date of purchase, not the date the course is assigned. This window lumps together both your transferable and untransferable license pools.
     
  6. Pick the license pool you wish to assign from the drop down and enter the student’s information.
     

     
  7. Click on Assign License. An email is automatically sent to the student with their login details.
     
  8. Now you can click on Users to see the list of users (students) that have had a license assigned to them directly.
     

     
  9. You see the progress they have made, and you can expand for more information.
     

     
  10. You also notice that transferable licenses can be revoked. Clicking REVOKE sends an email informing the student that they no longer have access to the video course, and it frees the license to be assigned to someone else.
     

Auto-Enrollment

Further down your assignable video courses page, you find the Auto-Enrollment Links section.
 

 
Using auto-enrollment links provides different benefits depending on the type of license you have purchased (see more information on license types here):

  • Untransferable licenses: the auto-enrollment link allows you to let students register on their own. Useful if you purchase a high number of licenses and have not assigned them yet at the time of purchase. The license remains theirs until it expires, 36 months after the date of purchase.
     
  • Transferable licenses: auto-enrollment links enable you to create a “library” that students borrow licenses from and return licenses to. The license manager has the option to:
    • Enforce the returning of the licenses for someone else to use;
    • Enforce the reassignment of a license to someone else after a certain period of time;
    • Auto-Reassign: once all the licenses have been assigned, if someone new applies for a license this will revoke the oldest license in use and assign it to the new student.

You can create auto-enrollment links by following these steps:

  1. Click on CREATE LINK. This opens the following pop-up.
     

     
  2. In the drop down, decide which pool you want to pick these licenses from.
     

     
    We are focusing on transferable licenses for the purpose of this guide.
    This is where you customize your library. You decide how many licenses you are making available, for how long, and whether you want them to roll over from the oldest user in the queue to the newest – entering – user. These are details you will need to communicate with students when making the link available to them.
     
  3. Click CREATE LINK.
     
  4. You now have a link to send out to your team members. With transferable Licenses, each time you create an auto-enrollment link you create a customized “library”.
     

     
    Students who receive that link will be able to either create an account on on SQLBI or log into their existing account, and find the license available in their profile.This link and thus the library that it represents can be destroyed by clicking DELETE.

 

Please do not hesitate to email us at info@sqlbi.com if you have questions that fall out of the scope of this guide, or if any typos are preventing your students from receiving their credentials.